News

Communications Specialist Position Opening

Communications Specialist

Job Description

 The Community Center for the Performing Arts (WOW Hall) located in Eugene, Oregon is a nonprofit (501c3) arts organizations dedicated to:

  • Preserving and operating the historic Woodmen of the World (WOW) Hall as a multipurpose   community center
  • Providing cultural arts and educational opportunities for all ages and all income levels
  • Maintaining a supportive environment for local artists and their creative efforts

We are looking for a Communications Specialist who will be responsible for the oversight of all event and organizational publicity including website and social media, weekly and monthly press releases, poster production and distribution, CCPA/W.O.W. Hall promotions, and CCPA/W.O.W. Hall advertising. The Communications Specialist reports to the Executive Director. All employees are expected to

  1. PUBLICITY: Overall Responsibilities
    1. Manage publicity and advertising for the W.O.W. Hall/CCPA in both hard copy and digital formats, including coordination with Bookkeeper on advertising budget.
    2. Maintain electronic artist database (artist info, press kit, photos, media menu for promoters, etc).
    3. Maintain electronic and hardcopy archives of the W.O.W. Hall schedules and press releases.
    4. Ensure that all e-mail lists are updated on a regular basis (W.O.W. Hall, Weekly Press Release, Photo, W.O.W. Hall Monthly Calendar).
    5. Coordinate with the Booking Manager to obtain artists’ contact info and request press kits

       
  2. Weekly Publicity Activities:
    1. Create one-page press release for each WOW Hall event (including lobby art and authorization of radio station ticket giveaways); submit to Publicity list at least two weeks prior to events.
    2. Send weekly submissions to the WOW Hall email list and  prepare weekly press releases containing the following:
      1. Weekly summary of CCPA events (following weekend events), lobby art and volunteer orientations (if applicable).
      2. Event press releases
      3. Monthly event calendar
    3. Ensure weekly e-mail communication of artist photos to the Photo e-mail list
    4. Create and ensure weekly delivery of press packets to local newspapers that include artist backgrounds and returnable CDs and printed photos.

       
  3. Monthly Publicity Activities:
    1. Maintain monthly event calendar (including radio station welcome for each event) and ensure monthly communication to W.O.W. Hall Monthly Calendar e-mail list and Q list.
    2. Coordinate with Production Manager if banners need to be hung at events.
    3. Ensure delivery of CDs to radio stations to promote events (if applicable)
    4. Work with the WOW Hall Booking Manager to contact artists (or their publicists) regarding radio interviews and appearances, coordinate with radio stations or local businesses. 
    5. Coordinate social media and website updates and with support from the Office Coordinator
    6. Ensure timely and relevant updates are made to all social media platforms.
    7. Ensure coordination and effectiveness of poster program with Office Coordinator and Poster Distributor(s), including timely design ordering, content review, mailings, and postings.
    8. Work with the Executive Director and in-house team to co-create new ideas and plans for CCPA/W.O.W. Hall publicity in the community.

       
  4. Other Responsibilities:
    1. Answer phones, field questions and complaints, assist with ticket sales
    2. Attend Staff meetings.

       
  5. Requirements:
    • Familiarity with the publicity needs of a performance arts venue
    • An ability to maintain deadlines that promote events in a timely manner
    • An ability to work collaboratively with the team and coordinate with the Booking Manager and Office Coordinator on upcoming events and performances
    • Very adept in the use of social media; Instagram, Facebook postings, Website updates, etc.
    • Artistic sensibilities
    • Ability to write promotional content and press releases for events and performances
    • Ability to adapt to changes
    • A work history of dependability and professionalism
    • Able to be respectful and maintain professional behavior toward all staff, board members, volunteers, and patrons.
    • Desire to serve the community and be part of this historic performing arts venue

This is a 20 hour a week position at $16.00 per hour. Monday-Friday 1:00-5:00

Application Process

Send your resume and letter of interest to applications[at]wowhall.org.

Download This Job Description

WOW Hall embraces diversity.  All qualified applicants will receive consideration for employment without regard to age, disability, gender, gender identity, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veterans’ status, nationality, language, or employment status.

Rev 11/2021

Open Positions

The CCPA / W.O.W. Hall is currently seeking to fill the following positions. Click on the position for more information and the application process.

Assistant House Manager Position

Hiring for Assistant House manager position

The Community Center for the Performing Arts at WOW Hall is hiring an Assistant House Manager. We are a non-profit, membership based, all-ages community center with a mixture of volunteer and paid staff.  We are seeking to diversify our organization throughout, including what types of events we host and who we serve in the community.  We are working to include more educational opportunities and a broader range of activities. We have a large, beautiful, hard rock maple “floating” dance floor where classes and showcase performances happen in our  building, the Woodmen of the World (WOW) Hall. We are on the National Registry of Historic Places. 

As Assistant House Manager, you will provide support to our House Manager and assume House Manager duties when needed.  House manager duties you might assume include being a  representative in relations with the artists, promoters, patrons, and outside security at public events.  You will ensure compliance with established policies, procedures, and services. We will count on you to ensure public safety by directing the crew and making crucial decisions when necessary.

Job Responsibilities

  • Primary or supportive managerial responsibility during public events
  • Provide necessary training to staff and volunteers 
  • Coordinate, supervise, and provide guidance to production management, concessions operations, and security during events or support the HM in these tasks if you are both working. 
  • Work with volunteer coordinator to supervise volunteers during events.
  • Maintain a safe environment and make good decisions quickly to handle problems and situations. 
  • Respond to needs or concerns of volunteers, staff, artists, tour managers, and patrons
  • Other duties as assigned 

Qualifications

  • Desire to promote the CCPA and advance its mission
  • Experience in venue and/or production management
  • Attention to detail and accuracy
  • Experience working with cash and computer financial spreadsheets
  • Strong problem solving skills
  • Conflict resolution and deescalation skills
  • Excellent Customer service skills with a friendly and helpful attitude
  • Actively demonstrate CCPA core values of diversity by modeling inclusiveness and cultural competency
  • Ability to work and communicate well with staff, volunteers, BOD, director, patrons, and members
  • Experience and/or Knowledge of concessions and event security are beneficial

Compensation and Hours

Hourly compensation will be  $16/hour 

Position will be part time

Application Process

Send your resume and letter of interest to applications[at]@wowhall.org.

***W.O.W. Hall embraces diversity. We encourage and welcome women, minority, veterans, and differently-abled candidates. All qualified applicants will receive consideration for employment without regard to age, disability, gender, gender identity, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran status, nationality, language, origin, or employment status.

Volunteer Coordinator Position Opening

Volunteer coordinator.

The Community Center for the Performing Arts (WOW Hall) is looking for a volunteer coordinator capable of recruiting, training, and scheduling a large and diverse group of volunteers to work in a variety of positions. You will supervise volunteers during events at the hall and also spend time finding creative ways to recruit new volunteers through booths, social media, or other outreach methods. You will be part of a wonderful team of people who are the staff that runs the WOW Hall. This position includes working evenings and weekends. 

Essential Duties

  • Create a volunteer recruitment plan that establishes additional community presence  to proactively seek new volunteers. This plan will promote diversity of age, race, ethnicity, abilities, sexual orientation, gender, gender identity, and artistic preferences.
  • Cultivate volunteers through outreach opportunities, including participation in events off-site.
  • Recruit, screen and onboard volunteers
  • Train and ensure that volunteers are following all CCPA policies and procedures
  • Establish positive relationships with volunteers to ensure positive experiences and maintain retention
  • Work scheduled CCPA events that include volunteers
  • Facilitate communication between staff and volunteers
  • Carry out directions from the House Manager prior to and at events

Skills

  • Demonstrated initiative and flexibility
  • Strong ability to engage and recruit potential volunteers 
  • Dependability
  • Strong interpersonal communication skills
  • Positive attitude
  • Team building 
  • Ability to delegate
  • Gratitude
  • Social media savvy

Compensation and Hours

Hourly compensation will be  $16/hour 

Position will be part time

Application Process

Send your resume and letter of interest to applications@wowhall.org.

***W.O.W. Hall embraces diversity. We encourage and welcome women, minority, veterans, and differently-abled candidates. All qualified applicants will receive consideration for employment without regard to age, disability, gender, gender identity, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran status, nationality, language, origin, or employment status.

CCPA COVID-19 policies and Information

The W.O.W. Hall is working hard to provide the kind of community events that keep us connected and keep our community thriving.

Proof of COVID-19 Status:

Until further notice, in the interest of community safety, the W.O.W. Hall will be requiring all patrons of all ages to provide proof of COVID-19 vaccination or proof of a negative COVID-19 test taken within 48 hours of any event. Home tests are not accepted. The standards for providing proof are listed below.

Masks:

For the foreseeable future, masks will be required everywhere within the facility and any hosted outside space where social distancing is not possible for all individuals at all times except where specifically posted mask restrictions are relaxed for activities such as concessions.

Anyone visiting the W.O.W. Hall voluntarily assumes all risk associated with exposure to COVID-19, and agrees to abide by all policies as well as posted and/or verbal direction by W.O.W. Hall staff. Thank you for supporting the W.O.W. Hall and for helping to keep each other healthy and safe. These policies are subject to change at any time in order to keep our community safe, so please check often.


FULLY-VACCINATED PATRONS

A patron vaccinated against COVID-19 by a two-dose mRNA vaccine (such as Moderna and Pfizer), or a single dose vaccine (such as Johnson & Johnson), is considered “fully vaccinated” two weeks after the final dose of vaccine (the second dose for a two-dose regimen, or the single dose for a single-dose regimen).

Documentation of vaccination status, along with valid I.D. must be shown upon entry to the venue and available upon request at any time.

The following are acceptable as proof of full vaccination:

  • Vaccination card or record (Government or Healthcare provider issued).
  • Photo of a vaccination card (physical or digital).
  • Documentation must include:
    • Name of the person vaccinated,
    • Vaccine provided,
    • Date the final dose was administered.

NOTE: Self-reported vaccination records which are not verified by a health care provider cannot be accepted.

 

PATRONS WITHOUT VACCINATIONS

Patrons unable to be vaccinated, including children under 12, will be required to show proof of a negative COVID-19 test taken within 48 hours prior to event attendance.

Documentation of a negative COVID test, along with valid I.D. must be shown upon entry to the venue and available upon request at any time.

The following are acceptable as proof of a negative COVID-19 test result:

  • Printed document (Government, or Healthcare provider issued).
  • Email or Text message displayed digitally (Government, or Healthcare provider issued).
  • Documentation must include:
    • Name of the person tested,
    • Test type performed,
    • Date of negative test result (taken within 48 hours prior to event attendance).

NOTE: Self-reported (home test) results will not be accepted. All results must be from a licensed test provider, laboratory, or health care provider.

Check the following links for details where testing and vaccinations are available locally.


FAQ’s

I bought a ticket before this policy was enacted. I no longer wish to attend. What is your refund policy?

Refunds can be obtained from the place they were purchased for patrons who purchased tickets prior to August 28, 2021, up to 14 days prior to the show date for patrons not wishing to provide proof of vaccination or a negative COVID test.

What if I tested positive prior to the show date and cannot attend?

Refunds may be obtained from the place of purchase for those unvaccinated individuals who test positive for COVID-19 within 48 hours of an event up to the time the event starts. Proof of the positive test may be required in order to receive the refund.

Can I take an at home COVID test?

No. At home tests will not be accepted, nor will self-reported negative tests. Only tests administered by a test provider, health care provider, laboratory or a pharmacy will be accepted.

I just got my vaccine yesterday does that mean I’m fully vaccinated?

No. A patron is considered fully vaccinated two weeks after the second dose of the two-dose mRNA vaccine (such as Moderna of Pfizer), or the single dose vaccine (such as Johnson & Johnson). If it has not been two weeks you will need to provide a negative COVID test for entry.

Do I still need to wear a mask?

Yes, per the State of Oregon masks are required in all public places.

Will there be a separate section for vaccinated and unvaccinated patrons?

No, all patrons will be seated together


Updated 8/27/21

 

UPCOMING EVENTS AT THE WOW HALL

JUST ANNOUNCED:

Saturday, December 4: WOW Hall Membership Party: Tim McLaughlin, West African Cultural Arts, The Sugar Beets, Cap’n Trips Tribute to John Lennon; event begins at 6:45 pm.  Free webcast at https://www.twitch.tv/wowhall

Thursday, January 13: Peter Antoniou (The Mentalist): BUY TICKETS

Friday, January 14: Lil Bean & Zay Bang: BUY TICKETS

Saturday, December 18, Eugene-Springfield NAACP KWANZAA, a Free Family Festival and Celebration of Family, Community and Culture.

Saturday, December 31: WOW SNL NYE: Spunj, Bluphoria, Gentlebeing:  BUY TICKETS

Friday, January 7: Egotones Album Release Party with Fashion Dirt, Hippie Death Cult: BUY TICKETS

Saturday, March 12: The Backseat Lovers with Mercury:  BUY TICKETS

Friday, April 29: Music of Cream: Disraeli Gears & Clapton Classics Touron sale Friday, Nov. 5 at 10:00 am:  BUY TICKETS

Saturday, April 23: mssv (Mike Baggetta, Stephen Hodges, Mike Watt) Haru Tour 2022BUY TICKETS

Ticket holders must provide proof of full vaccination (+14 days) or a negative PCR test no later than 48 hours prior to show in order to attend.  Masks are required.

"Our downstairs Beer Garden is closed due to COVID and we are working diligently to reopen it in the

very near future, we will keep you posted as we adjust to the new normal.

Thank you for your ongoing support."

Box Office Hours: 1:00 - 4:00 PM Monday Through Friday, or contact us by email at info@wowhall.org

Tickets are also available through TicketWeb.  All live events at the WOW Hall are subject to COVID guidelines issued by the governor at the time of the event.